The EU General Data Protection Regulation which applies from 25th May 2018, gives people more control over how their personal data is used. The Regulation sets out your rights as an individual regarding how your personal data is collected, used and stored including your rights to have data corrected or removed.
GPC SIPP Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
In accordance with the EU General Data Protection Regulation (GDPR) which comes into force on 25th May 2018, the Data controllers are as follows:
www.gpcsipp.co.uk – GPC SIPP Ltd, a company registered in England and Wales under company number 05532587, who’s registered address is Guardian House, Capricorn Park, Blakewater Road, Blackburn, Lancashire. BB1 5QR.
Guardian Pension Trustees Ltd is a company registered in England and Wales under company number 5374675, who’s registered address is Guardian House, Capricorn Park, Blakewater Road, Blackburn. Lancashire. BB1 5QR.
What we do
GPC SIPP Ltd provides administration to Self Invested Personal Pensions and Small Self Administered Pension Schemes and is authorised and regulated by the Financial Conduct Authority.
Guardian Pension Trustees Ltd provides independent trusteeship for Self Invested Personal Pensions and Small Self Administered Pension Schemes.
GPC SIPP Ltd act as data processor for both GPC SIPP Ltd and Guardian Pension Consultants Ltd.
What we collect
We may collect the following information in different ways for example by completing forms, using our website or correspondence with us by phone, email or in writing.
- Name, address, NI number and date of birth
- Employment details
- Financial details
- Contact information including email address
- Other information that we may require in order to administer your SIPP/SSAS or carry out a request made by you.
What we do with the information we gather
The processing of your information is necessary for the performance of a contract to which you are party to.
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping.
- Establish and administer a scheme for you.
- Carry our checks to prevent money laundering.
- When you apply to take any benefits from your pension
- Notify you about updates or changes to our services.
- Comply with any legal obligations and provide you with certain information or documentation.
- We may use the information to improve our products and services.
Sharing and disclosure of your personal information
We will only share your data with a third party in the following circumstances:
- To entities that we are required to disclose the data in connection with the performance of your contract, i.e. your Financial Adviser
- To providers of outsourced services, such as hosting and IT support/maintenance services.
- To a prospective buyer or seller of any business or assets if we buy or sell any business or assets.
- If we are under a duty to share your data in order to comply with any legal or regulatory obligation, for example HMRC and the annual returns of information, in order to enforce or apply such other terms as apply to our relationship or to protect the rights, property or safety of our customers, ourselves or others. This includes exchanging information with other companies/organisations for the purpose of fraud prevention and detection of financial or other crime.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. We take reasonable steps to ensure third parties to whom we transfer information provide sufficient protection of that information.
Data that is provided to us is stored on our secure servers. Any sensitive data transmitted will be protected by password. Where we have given you a password so you can access certain parts of our site, you are responsible for keeping this password confidential.
Retention of personal information
As a client of GPC SIPP Ltd we will generally retain your data for a minimum of 6 years after the end of your contract with us and thereafter for as long as we can lawfully justify holding your data. In certain cases we will need to retain records indefinitely.
Rights in respect of your personal information.
You have the right to request a copy of the personal information we hold about you at any time. If at any time you believe that the data we hold for you is inaccurate or incomplete you may ask us to correct or remove it. We will be happy to review, update or remove information as appropriate, but please be aware we may need to retain your information on our files to resolve disputes, or for technical and legal requirements. Should we for any reason not take action to your right to rectification, we will explain to you the reason why and what rights you have at that time. If we have disclosed your personal data to a third party we will also contact them to inform them of the rectification.
You have a “right to be forgotten”. This is the right to request us to erase all personal data about you, such as where the data is no longer necessary for the purposes for which it was originally collected and there is no compelling reason for retaining it. We reserve the right to retain your personal data if we have a valid reason to do so, such as the exercise or defence of legal claims or to comply with a legal obligation.
You have the “right to restrict processing”, such as where you contest the accuracy of the personal data we hold, we will restrict the processing until we have verified the accuracy of the data.
Where you want to exercise any of your rights described in this Privacy Notice, we will aim to comply with your request within one month, but this may take longer where the request is complex. If we are not able to comply we will explain why and inform you of your right to complain. Please note that if as a result of complying with your request we do not have the data we need or we are unable to process it, we may be unable to supply you with the services you have asked for.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
- We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
If you are not satisfied with how we have handled your persona data, say it is wrong, it has been lost or we have disclosed it to someone else without your agreement, then you can complain to the Information Commissioners office at www.ico.org.uk or by telephoning 0303 1231113